Volunteer Descriptions
Volunteer Descriptions
IMPORTANT TO NOTE: It takes MANY volunteers to run a meet efficiently and make it a successful event! Although it is really important to have FUN at the meet, it is essential that all volunteers take their positions seriously and dedicate the time and effort needed to do the job right.
Concessions
Assist Concessions with selling and distribution of all food items
Replenish food items during meet, work with grillers
Provide water bottles for Water Fairy to distribute during meet
Set up and clean up of concessions items and area
Concessions Griller
Grill burgers, hot dogs for duration of meet
Duck
Be the Duck! Wear the Duck costume to raise team spirit and have fun.
IT/Computer Assistant
Assist in reading times to scorekeeper for data entry (Away meets)
Cross check entered data against actual Timer sheets
Assemble clipboards with event sheets for Timers (Home meets)
Ensure enough programs are assembled and distributed for all coaches and essential positions (Home meets)
REQUIREMENTS: None
Kid Finder
Works with Lane Organizer to locate swimmers if they have not checked in
Guide swimmers to prep area to line up for their races
REQUIREMENTS: None
Clerk of Course and Lane Organizers
Use meet program to assemble swimmers in order for every event
Line up swimmers on benches and walk to starting end of pool
Work with Kid Finder to locate swimmers that have not checked in
REQUIREMENTS: ¼ cup organizational skills, ¼ cup cheerleader, ½ cup patience Must be at least 18 years of age
Ribbon Clerk
Adhere printed labels onto appropriate ribbons
File completed ribbons into file box by age group for coach to hand out at Monday practice
Assist scorekeeper with various duties
REQUIREMENTS: None
Heat Winner Ribbon “Fairy”
Carefully watch each heat to determine winner of heat
Hand out “Heat Winner” ribbons to the swimmer that won the heat
REQUIREMENTS: None
Runner
Collects the recorded swim times from the Timers and delivers them to the IT/Computer table
REQUIREMENTS: None
Meet Set Up/Take Down
Fully set up pool according to directions in shed prior to meet
SET UP for Saturday meets is the night before (shortly before 8PM); on weeknight meets set up is the afternoon of the meet between 3-4pm \
TAKE DOWN takes place immediately following meet until all items are put away and everything is back in place
REQUIREMENTS: None. Directions for set up will be provided
Starter
Calls swimmers up for events after they've been placed in their heats
Says “Take your marks.”
Operates “Start System” to begin each heat
Judges false starts
Keeps the events moving along consistently
REQUIREMENTS: GASL Training prior to season (training sessions offered)
Must be at least 18 years of age
Stroke and Turn Judge
Observe swimmers for proper stroke, legal turns, and finishing
Determine if swimmers need to be disqualified (DQ)
REQUIREMENTS: GASL Training prior to season (training sessions offered)
PRIOR TO TRAINING, PLEASE WATCH THESE VIDEOS: BUTTERFLY BREASTSTROKE FREESTYLE BACKSTROKE INDIVIDUAL MEDLEY
Must be at least 18 years of age
Timers
Operates stopwatch
Observes swimmers touch the wall
Reports time to recorder
Three timers at the start/finish of each lane time the swimmers with stopwatches
One of the three timers also records the swimmers times
REQUIREMENTS: Must be at least 16 years of age
Head Timer
Keeps a “master” time on a stopwatch in case a Timer’s watch malfunctions
Assigns Timers in each lane to ensure proper number and combination exists
Checking visually to make sure all Timers are ready for next event
REQUIREMENTS: None Timer
Lane Organizer Relief/Bathroom Stocker/Water Fairy
Provide relief as needed to all Timers and Lane Organizers
Ensures the bathrooms are stocked with soap, toilet paper, and paper towels
Make sure trashcans aren't overflowing and overall the bathrooms don't look like a hoard of children has gone berserk in them
Distributes water as needed to other volunteers
Fills in gaps if someone doesn't show up for their volunteer spot or has an emergency
All department chair positions are volunteer filled and are typically determined prior to registration. If you are interested in shadowing a department chair this year, or volunteering for a department chair position next year, please notify the Volunteer Coordinator and Swim Team Director(s).
